THE IMPACT OF MODERN COMMUNICATION FACILITIES ON THE SECRETARY

Project Abstract

The role of secretaries has evolved significantly over the past few decades with the advancement of modern communication facilities. This research project aims to explore the impact of modern communication facilities on secretaries in the workplace. The study will investigate how technologies such as email, instant messaging, video conferencing, and virtual collaboration tools have influenced the daily tasks, communication processes, and overall job satisfaction of secretaries. Through a mixed-methods approach, data will be collected from both qualitative and quantitative sources. Surveys and interviews will be conducted with secretaries across various industries to gather insights into their experiences with modern communication technologies. The qualitative data will be analyzed to identify common themes and patterns in how secretaries perceive the impact of these tools on their work responsibilities and professional relationships. The quantitative data will be analyzed using statistical methods to determine the frequency of technology usage among secretaries, the perceived effectiveness of different communication tools, and any correlations between technology adoption and job performance. By combining both qualitative and quantitative analyses, this study aims to provide a comprehensive understanding of the complex relationship between modern communication facilities and the role of secretaries in contemporary workplaces. The findings of this research project are expected to contribute to the existing literature on the evolving nature of secretarial work in the digital age. By shedding light on how modern communication facilities have reshaped the responsibilities and job satisfaction of secretaries, this study seeks to inform organizations about the potential benefits and challenges associated with integrating new technologies into administrative roles. Additionally, the insights gained from this research could help secretaries develop strategies for leveraging communication tools more effectively in their daily tasks and interactions with colleagues. Ultimately, this research project aims to enhance our understanding of how modern communication facilities have transformed the role of secretaries and offer practical recommendations for improving the integration of technology in administrative support roles. By examining the impact of these technologies on secretarial work, this study seeks to contribute to the ongoing conversation about the future of administrative professions in an increasingly digitized workplace.

Project Overview

<p> </p><p>1.0 &nbsp; &nbsp;<strong>Introduction</strong></p><p>1.1 &nbsp; &nbsp;<strong>Background of the Study</strong></p><p>The act of Communication is the most important of all human activities. Is a fact that all human activities are interdependent on one another socially, economically, culturally and politically. No human being can live in isolation, that is to say human being must pass on and also receive information in every activities that must be done. Communication is one of the fundamental functions of the office and process which is essential to all forms of business. It is the means of conveying information from one person to another, which can be through Telephone, post office, Teleprinter, Mobile phone, Messenger services, Computer and many other means. Communication is done in order to pass or receive information, ideas and knowledge from one person to another.</p><p>During the past few decades there have been development and improvement in office communication system. This makes the work of today’s trained secretaries to be easier.</p><p>Azuka (1990), states that the word Secretary is taken from the Latin word “Secretaries”. This means that the Secretary is the ability to keep information or knowledge away from others. But in your own views a secretary is the keeper of secret.</p><p>Little (1976), defines Communication as “the process by which information is passed between individuals and organization by means of previously agree symbols such as words, fiscal grimaces, gestures, postures, pictorial or usual display etc.</p><p>1.2 &nbsp; &nbsp;<strong>Statement of the Problem</strong></p><p>The Advent of modern communication facilities has spured up radical changes in the secretarial profession. These changes have been characterized by new methods of doing this, with emphasis on Information and Communication Technology (ICT).</p><p>According to Ali and Akinbi (1995), technology is an alteration in the life of an equipment, character, knowledge and method of doing things. The impact of these modern communication facilities this resulted into the acquisition of the needed competencies by secretaries, to effectively and efficiently operates these facilities in order to be relevant in the world of Labour. This is because, prior to this time, the communication facilities obtainable in the office were; Analog, Telephone, the manual typewriter, Teleprinter, Duplicating machine, reprographic machines etc.</p><p>Today Modern Communication facilities which include, computer, internet, mobile phones, fax machine, telegram etc. have replaced the persons existing ones. This had also created another impetus on the secretary, as there is an improvement in the way/she discharge his/her duties. However, the impact of modern communication gadget on the organization goals, have not been properly felt for instance the says in some organization are not still efficient even though there gadget. The problems of modern facilities seem to care a problem for instance some says it must undergo many loose of their job.</p><p>1.3 &nbsp; &nbsp;<strong>Purpose of the Study</strong></p><p>The overall purpose of this study is to examine the impact of modern communication equipment on the Secretary and the profession. However, the specific objectives of the study are:</p><ol><li>To identify the modern communication gadgets is the use in organization.</li><li>To find out the impact of modern communication facilities on the organization goals.</li><li>To assess the impact of modern communication gadgets on the efficiency of the Secretary.</li><li>To outline the problems which modern communication facilities pose to the secretary profession.</li></ol><p>1.4 &nbsp; &nbsp;<strong>Research Questions</strong></p><ol><li>What are the modern communication gadgets in use in organizations?</li><li>What are the impacts of modern communication gadgets on organizational goals?</li><li>What is the impact of modern communication gadgets on the efficiency of the Secretary?</li><li>What are the problems of modern communication facilities to the Secretary profession?</li></ol><p>1.5 &nbsp; &nbsp;<strong>Significance of the Study</strong></p><p>It is hoped that if the importance and the roles of Secretaries in the usage of modern communication equipment in communication is identified, the secretary will benefit from it, because by providing the modern facilities such as computer, mobile phone, Teleprinter, and Printing machine, photo-copy to improve its skills. Also secretarial students will benefit from this modern communication facilities.</p><p>1.6 &nbsp; &nbsp;<strong>Scope/Delimitation of Study</strong></p><p>The essence of the research work is to find the effects of modern communication facilities on the Secretary. The research work is however, delimited to the following areas: What is communication? Identify the modern communication gadgets in use in organizations, the impact of modern communication facilities on the secretary assess. Communication gadgets on the efficiency of the Secretary and outline the problems which modern communication facilities pose to the secretarial profession.</p><p>&nbsp;</p> <br><p></p>