Design and implementation of computerized personnel management

Project Abstract

The project focuses on the design and implementation of a computerized personnel management system to streamline and automate various human resource functions within an organization. The system aims to enhance the efficiency and effectiveness of personnel management processes by providing a centralized platform for managing employee data, performance evaluations, training programs, and other HR-related tasks. The computerized personnel management system will include modules for employee information management, attendance tracking, performance appraisal, training and development, leave management, and reporting. The system will also incorporate features for generating various reports and analytics to support data-driven decision-making by management. The design of the system will be user-friendly and intuitive, with a modern and visually appealing interface to facilitate easy navigation and usage by HR personnel and employees. Security measures will be implemented to ensure the confidentiality and integrity of employee data, with role-based access controls to restrict unauthorized access to sensitive information. The implementation of the computerized personnel management system will involve the customization and configuration of the software to align with the organization's specific requirements and processes. Data migration from existing HR systems or manual records will be conducted to ensure a smooth transition to the new system. Training sessions will be provided to HR staff and employees to familiarize them with the system and maximize its utilization. The benefits of implementing a computerized personnel management system include improved data accuracy, reduced administrative burden, increased productivity, enhanced communication and collaboration among employees, and better decision-making through access to real-time HR information. The system will also enable HR personnel to focus on strategic initiatives and employee development rather than routine administrative tasks. Overall, the design and implementation of a computerized personnel management system hold great potential for transforming HR operations and enhancing organizational performance. By leveraging technology to automate and streamline HR processes, organizations can achieve greater efficiency, transparency, and compliance in managing their workforce. The system will serve as a valuable tool for HR professionals to effectively attract, retain, and develop talent, ultimately contributing to the overall success and competitiveness of the organization.

Project Overview

<p> </p><div><p><strong>1.1INTRODUCTION</strong></p><p>&nbsp; &nbsp; &nbsp; In most organizations particularly business organizations, most of what goes on consists largely of transactions. A transaction is a recorded event having to do with routine business activities. This includes everything concerning the product or service in which the organization is engaged: production, distribution, sales, order and stock-taking. It also includes the materials purchased, employees hired, taxes paid and so on. Today in most organizations, the bulk of such transactions are recorded in a computer-based information system.</p><p>Computer-based information systems are systems that tend to have clearly defined inputs and outputs that enable and provide necessary facilities for accurately and efficiently managing an organizational process. It could be sales, order or record keeping of staff. Information system is a collection of people, procedures, software, hardware and data. Connectivity allows computers to connect and share information, thereby greatly expanding the capability and usefulness of an information system. Computer-based information systems are meant to reduce the stress in managing businesses or organizational procedures.</p><p>Management Information System (MIS) is one of the major types of computer-based information systems. It uses the database of an organization in producing well structured forms of reports.</p><p><strong>1.2</strong>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;<strong>BACKGROUND OF THE STUDY</strong></p><p>The development of personnel management dates back to the period of World War I around the year 1915 and more recently to the human relations movement of 1935 1950.</p><p>In one of the studies of Elton mayor, he discovered that psychological factors as well as social factors influence individuals at work rather than physical factors.</p><p></p><p>Specific reasons for the development of personnel management include: –</p><p>(i) &nbsp; As a result of increasing influence of trade unions, &nbsp;</p><p>&nbsp; &nbsp; &nbsp; traditionally &nbsp; &nbsp; &nbsp; &nbsp; personnel administration took on the role of &nbsp; &nbsp;</p><p>&nbsp; &nbsp; &nbsp; pacifying the trade &nbsp; &nbsp; &nbsp; &nbsp; unions, so that management could be free</p><p>&nbsp; &nbsp; &nbsp; to run the companies &nbsp; &nbsp; without interference from employees.</p><p>(ii) &nbsp;The formulation of minimum wages low costs and individual &nbsp; &nbsp; &nbsp; &nbsp; legislations increased the need for a team of personnel specialties.</p><p>(iii)As the union became more sophisticated and powerful the &nbsp;</p><p>&nbsp; &nbsp; &nbsp; &nbsp;need for &nbsp; &nbsp; highly skilled individual relations should increase.</p><p>(iv) The increasing size of business, government and other</p><p>&nbsp; &nbsp; &nbsp; &nbsp;institutions &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;brought new dimension into the profession of</p><p>&nbsp; &nbsp; &nbsp; &nbsp;personnel management. .</p><p>Traditionally, it was practiced in homes where the father is the head of the family. It was he who planned what the family should do, the type of farming, size and where to sell the harvested products. His wives and children helped in the process, no external recruitment was involved, so the more wives and children a man had, the more likely it was that the family be well-of. The recent practices of personnel management in Nigeria is tied up with history and development of the public services, private companies and civil services.</p><p></p></div><div><p><strong>.3 STATEMENT OF THE PROBLEMS.</strong></p><p>The management of human resources has remained the most complex aspect of many organizations. In fact, this had been the reason why most management scientists in the research identified personnel management as the backbone of any organization.</p><p>Following the problem in Fidei Polytechnic Business Centre, there were cases were files get missing, cabinet gets jammed delaying the presentation of certain information about the staff, destruction of files and records in the case of fire outbreaks, time required to record as well as presenting an Information and also the cost of purchasing files, paper and furniture and fixtures.</p><p></p><p>&nbsp;Lack of effectiveness in their methods of record keeping, further compounds the problem.</p><p><strong>1.4OBJECTIVES OF THE STUDY</strong></p><p>The objectives of this project work include;</p><p>· &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Timely and quality output to managers for decision making</p><p>· &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Providing specific type of output according to specified input</p><p>· &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;It also aims at providing a well secure database management system</p><p>&nbsp; Most importantly, this project work aims at eliminating the problems &nbsp; </p><p>&nbsp; encountered in the manual system of personnel management &nbsp; &nbsp;</p><p>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;operations by the use of this computerized Personnel Management &nbsp; &nbsp; </p><p>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;System software.</p><p><strong>1.5 JUSTIFICATION OF THE STUDY</strong></p><p>This work could be useful for personnel managers or officers in an organization as well as those involved in research work on personnel management. However, this research work would let us know that the success of an organization largely depends on the assessment and appraisal of individuals and company employee’s potential, performance and how well the organization can strive to equip all its workers.</p><p>Hence, this research work will be of immense assistance to the organizational environment because personnel will be able to find the best solution to the various personnel problems as the computerized personnel management information system software will play a very big role in removing the stress in record keeping.</p><p>There are many other advantages, and some of them are listed below.</p><p></p><p>· &nbsp; &nbsp; &nbsp; It saves a lot of time in processing personnel information.</p><p>· &nbsp; &nbsp; &nbsp; Database access is fast, reliable and secure in term of &nbsp; </p><p>&nbsp; authorized access using data encryption and decryption.</p><p>· &nbsp; &nbsp; &nbsp; Transactions are secured (login page).</p><p>· &nbsp; &nbsp; &nbsp; It helps in reducing the costs of labour, fixtures and stationary &nbsp; </p><p>&nbsp; (Paper, files, pens, marker and so on.</p><p><strong>1.6SCOPE OF THE STUDY</strong></p><p>This research work will concentrate on staff employment form which includes the name, sex, location in fact information about the staff, performance assessment, retirement and handling of some queries like; updating staff record, deleting staff record and searching for staff information via Rank, Department or ID as the case may be. It is a case study of Nigeria Petroleum Corporation Lagos.</p><p><strong>1.7LIMITATIONS OF THE STUDY</strong></p><p>Due to time constraint, finance and confidentiality of information, program developed covers all aspect of employment, assessment and retirement. Whatever is left out is as a result of the stated limitations.</p><p><strong>1.8</strong>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;<strong>ASSUMPTION OF THE STUDY</strong></p><p>During the process of data collection, information relating to personal management was obtained from Fidei Polytechnic Business Centre Gboko. The information was collected from the admin staff during the course of my industrial attachment. Hence, it is assumed that all the data collected are correct and contains no false information.</p><p><strong>1.9DEFINITION OF TERMS/ VARIABLES</strong></p><p><strong>Personnel:</strong>&nbsp;It is a department in an organization that deals with</p><p>employees records, hiring or retirement.</p><p><strong>Management:</strong>&nbsp;It is the co-ordination of all the resources of an</p><p>organization through the process of planning, &nbsp; </p><p>&nbsp; &nbsp; &nbsp; &nbsp; organization, directing and controlling.</p><p><strong>Public sector:</strong>&nbsp;The industries and services that are owned and</p><p>run by the government.</p><p><strong>Private sector: </strong>The industries and services that are owned and</p><p>run by private companies.</p><p><strong>System</strong><strong>: </strong>A method or set of procedures even personnel working</p><p>together as a whole to achieve a goal.</p><p><strong>Data:</strong>&nbsp;Numbers, Text or image which is in the form suitable for</p><p>storage in or processing by a computer, or an incomplete</p><p>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; information.</p><p><strong>Information:</strong>&nbsp;A meaning full material derived from computer</p><p>data by organizing it and Interpreting it in a</p><p>&nbsp; &nbsp; &nbsp; specified way.</p><p><strong>Input: </strong>Data entered into a computer for storage or processing.</p><p><strong>Output: </strong>Information produced from a computer after processing.</p><p><strong>Information System: </strong>A set of interrelated components that</p><p>collect (or retrieve), process, store and</p><p>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;distribute information to support decision</p><p><strong>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;making and control in an organization</strong></p><p></p></div><h3></h3><br> <br><p></p>