Project Abstract

Since the inception of computer this present age, a lot of changes has been in the financial, institution, administrative works and communication field as well. Eras of computer generation have made this a reality.

This study is mainly concerned with findings the effect of computer on modern secretaries whether the growing computer awareness has anything to do with modern secretaries.

The researcher divided the project into five chapters.

Chapter one introduced the project topic while chapter two reviewed the nature of computers and their use.

Chapter three dwells one computer as a tool of management as it affect modern secretary.

Where as chapter four x – rays the changes associated with computer use.

Chapter five summarizes, make recommendation gives suggestion and concluded it.

Project Overview

INTRODUCTION

1.1            BACKGROUND OF STUDY

The word ‘computer’ is used when referring to a person who computer or rather, one who does some arithmetic procedures such as :

vAddition

vSubtraction

vMultiplication

vDivision

Aniken (1996) however, as time went by, some machines were invented which helped man in his every day arithmetic.

These machines became known as computer because they have been found to be successful in arithmetic and mathematical operation.

The invention of computer became a necessity because of some numerous problems encountered by man when dealing with large numbers. In addition to man’s use of grains of corn, finer, toes an pebbles as well as other smaller objects, the Chinese and japans at about 2, 00 B.C adopted and modified the Abacus in which the Japanese later unproved by inventing the SOROBAN.

According to Anikene, (1996) the Abacus could not help as much as expected and this was the reason for John Napers (ascot) invention of Logarithm – a tabular system of Leibniz. James riffy – 1879, Charles Keffering – 1909 continued the invent towards finding improved method of, computing by developing.

vDigital computer

vCalculating machines

vControlling

vRecording

vComputing machines

vAccounting machine respectively

The ability to deal effectively with information technologies in business, industries and government and increasingly in our homes and our schools has created a need for what has been called “computer literacy”. A computer literacy populace is necessary to an information society as raw materials and energy are the industrial society.

A computer conference, jointly organized by Mime sofa Educational computing consorfilm (MECO) and the human resources research organization (HUMRRO), was carried out on computer literacy, which attempted to investigate issues, consideration and barriers to developing a national goal for achieving a computer literacy was an attempt to study the many faces to this problem.

At the end of the conference it was agreed that, there is a national need for “computer literacy”. Through, there were also many common themes.

Before the invention of computers, most of the secretarial function were previously performed manually with the use of the following machines:

vPunch card

vTypewriters

vAdding / calculating machines

vDating and numerical machines

vLetter opening machines

vInserting and sealing machines

vDictating machines

vAddressing machines

vFranking machines

vCollecting machines

All there call for time wasting, inaccuracy of work, untidy work and so on. It is also noted that for a secretary to store and retrieve information for office use, he / she had kept file in cabinet which occupied a lot of space in the office.

          The introduction of computer technology has provided a number of office equipment and machines such as:

vComputer

vWord processor

vElectronic

vElectric

vTypewriters

vScanning

vDuplicating

vTranscribing machines

This breakthrough in office technology has helped the modern secretary in the following ways:

vRelief of work monotony and frustration

vSaving of time and labour

vEfficient services

vManagement oriented function

With last two decades, the main position of he secrete was shifted from the mere handling of shorthand and typewriting to the operation of sophisticated office equipment and this trend will continue for a long time.