Project Abstract

Project Overview

<p> </p><p>INTRODUCTION<br>Most rental service firms today still use manual<br>information system because their information needs are of<br>moderate size and managers of such firms have probably been<br>enjoying the manual system as regards to their relatively and<br>comfortable low level of transaction activities.<br>With the high level of social activities been experienced, It<br>is only the rental firms with very large information or high<br>capacity of rental service with rapid rate of renting per item that<br>are likely to survive pressure, and therefore should link<br>information system to business strategy. With this pressure,<br>there is a need to improve corporate effectiveness through their<br>own involvement in system planning to ensure that business<br>strategy is developed in the context of the computerized<br>environment.<br>Among the many rental service centers, majority adopted a<br>great variety of manual information system for management<br>activities most of which are single file system. This single file<br>2<br>system does not offer opportunities for easy manipulation of<br>data to provide managers an insight into transaction reports<br>such as to rapid statistics for operation analysis, it does not<br>provide instant access to information for controlling and<br>directing the firm. At this point we can see that the world of<br>rental service business lacks conclusion data in the relative<br>effectiveness of manual information system versus computerized<br>information system.<br>Different rental service centers at various level of activities<br>with different critical level will agree that stress, confusion and<br>errors increase with increase in volume of information as the<br>transaction activities rises, and there is a great point where<br>manual information system will not operate successfully.<br>In this respect, computerized rental service management<br>information system has been developed to provide BRAHAM<br>RENTALS with consistency, comprehensive and reasonable<br>accurate information for planning directly and controlling the<br>activities for which they are responsible and for making timely<br>and effective decision.<br>3<br>1.1 STATEMENT OF THE PROBLEM<br>There are problems faced by the management of BRAHAM<br>RENTALS , this problems can be attributed to the fact that they<br>use manual information processing in their activities. These<br>problems include:<br>* Errors and inaccuracy since all computations are done<br>manually.<br>* Updating activities are time consuming very poor and lacks<br>accuracy.<br>* Lack of adequate information for decision making.<br>* Inconsistency and redundancy are often encountered in the<br>information processing system for the generation of<br>management information.<br>* Processing of information is usually time consuming and<br>most times with undesired out<br>This project work is prompted by the problems of Braham<br>Rentals to find a lasting solution to these problems.<br>4<br>1.2 PURPOSE OF THE STUDY<br>The purpose of this study is to design a computerized<br>information system that will replace the manual procedures of<br>carrying out operations in the existing management information<br>system of BRAHAM RENTAL SERVICES.<br>The designed system will be able to:-<br>1 make entries of all transactions made.<br>2 Make necessary equals of relevant information about all the<br>transaction made between the firm and the client.<br>3 produce reports for managerial use to make good plans,<br>Direct and control the activities in the firm as well as.<br>Taking effective decision to suit any decision.<br>1.3 AIMS AND OBJECTIVE<br>The aims and objectives of this project is to design a<br>computerized rental services management information system<br>for BRAHAM RENTAL SERVICES that will aid in the following:<br>* to reduce the average response time to management<br>enquiry concerning transaction status.<br>5<br>* To produce timely accurate and up to date report for<br>management purpose.<br>* To aid the administration and management to eliminate<br>avoidable inefficiency.<br>* Finally to explore all capacities of computer in the area of<br>speed, efficiency and security of data.<br>1.4 SCOPE OF THE STUDY<br>The scope of this covers the normal operational procedures<br>of data processing and information about all rental transactions<br>made on BRAHAM RENTAL SERVICES. The project scope<br>extends from the point of customers booking of items to the<br>point these items are leased.<br>6<br>1.5 LIMITATION OF THE STUDY<br>This work is limited to the application of computerized<br>information management system in BRAHAM RENTAL<br>SERVICES. However during the course of this project work,<br>there are factors militated against my carrying out of this work.<br>they include:-<br>* lack of time<br>* High cost of production<br>* lack of adequate research materials.<br>1.6 ASSUMPTION<br>Some assumptions made while carrying out this work was<br>that the data I collected from BRAHAM RENTAL SERVICES and<br>some rental services centers was accurate and valid due to their<br>maximum co-operation and interest with regards to the study<br>concerned.<br>7<br>1.7 DEFINITION OF TERMS<br>Some technical term have been used on this work and the<br>whole system will be meaningless if the terms are not the<br>explicitly explained.<br>Data: These are facts and figures which are examined to<br>produce information<br>File: this is a collection or group of related records.<br>Flowchart: this is a system analysis tool that provide a<br>graphical presentation of a sequence to represent the operation.<br>Information: this refers to data that have been processed in<br>such a way as to be useful to the recipient.<br>Transaction: this refers to business carried out between people,<br>usually buying and selling of goods and services<br>Record: this is a written account of something that is kept, so<br>that it can be looked at and used in future. It is also a set of<br>related fields in a given system.<br>8<br>Report: information reaches to managers from the M.L.A by a<br>virility of analysis statistics statement etc. which ear generally be<br>referred to as reports.<br>Rentals: This is the act of making a payment; usually an<br>amount fixed by contact made by a person or agency at specified<br>intervals, in return for the right to occupy or use the property<br>that person or agency<br>Services: this refers to a business whose work involves doing<br>something for customers and not producing or buying and<br>selling of goods.<br>System: A system is a network of the interrelated part of<br>procedures that the joined together to efficiently accomplish a<br>goal.</p><div><div></div></div><br> <br><p></p>